Tips for Presenters

Information for Paper Presenters

  • You will have a total of 20 min for your presentation (15 for slides/talk + 5 min for Q&A)
  • Bring your slides on a USB key (also have a backup copy somewhere online), we will have a computer (with Internet access and PowerPoint) and projector available for your use. We suggest saving your slides as PDF to preserve the original formatting/fonts.
  • You are welcome to use your laptop. Important: If you are planning to use your laptop, please bring an HDMI adapter and test the connection during one of the breaks before your session.
  • Here is the link to a helpful post on “How to Give a Fabulous Academic Presentation: Five Tips to Follow”

Information for Panel Presenters

  • Coordinate panel introductions, moderation, content and format with your fellow panelists before the conference.
  • You and your fellow panelists will have a total of 1 hour (unless specified otherwise in the schedule).

Information for Poster Presenters

  • You are responsible for printing and bringing your poster to the event.
  • More details about the printing requirements and drop-off times will be provided here closer to the date of the event.

Information for Session Moderators

  1. Identify the number of presentations for your session and the allotted time
  2. Introduce speakers and presentations including: the speaker’s name, affiliation, and presentation title.
  • Example: We have X number of presentations in this session on [name of session]. First up is [name of presenter(s)], from [affiliation] presenting on [title of paper].
  1. Monitor the time of presentations. Presentation time limits:
  • All papers = 20 minutes (15-minute presentation + 5-minute Q&A)
  • Provide the presenter with a 3 & 0-minute notification (signage provided).
  • Set your phone timer/alarm for 15 minutes so the alarm goes off loudly after 15 minutes.
  • When the presenter’s time has lapsed, hold up the 0-minute card (signage provided).
  • Please note that if a presenter exceeds the time allocated for the presentation, their Q&A period will be shortened to a maximum of 20 minutes. If a presentation is less than 15 minutes, the presenter still has 20 minutes, which can be used for a longer Q&A.
  1. Thank speakers & audience
  • At the end of each session, please thank all of the presenters and announce the length of the break and what time people should return for the next session. (See the schedule).
  • If there are any technical difficulties, please contact the Conference Information desk.